You know how Word automatically corrects certain words you misspell or mistype? That feature is called AutoCorrect (very creative). It's a nice tool, yes, but can be SO MUCH NICER if you learn to use it to your advantage. Use the feature to help you quickly insert phrases or strings of text that you type every day. For example, my name is Adriana Linares, I can "program" AutoCorrect to spell out "Adriana Linares" when I type "al". If your firm has a long name, you can create a quick shortcut for it. Say, your firm is named, "Clued, Inn and Able, LLP" - you can create an entry that results in that when you type "cxa" (the space bar after the last letter of your entry executes the macro). Regarding the shortcuts: use 2 or more characters, do not use real words, you don't need to use caps and you can use numbers. Here's how to create a custom AutoCorrect entry:
1. Word 2003 - On the Tools menu, click AutoCorrect Options > Be sure you are in the AutoCorrect Tab
Word 2007 - Click the Office Bubble (that's what I call it, officially its known as the Office Options Button) then click the "Word Options" button in the lower right of the window.
Word 2010 - Click on File > Options
2. In the Word Options dialog box, click the Proofing link on the navigation pane to the right, and then click AutoCorrect Options.
3. Look to the middle of the dialog box, you will see an area checked off to "Replace text as you type".
4. In the Replace box, type your desired shortcut . (Remember: use 2 or more characters, do not use real words, you don't need to use caps and you can use numbers).
5.In the With box, type the full phrase (include caps and punctuation) that you want to shortcut to expand into.
6. Click Add
7. Lather, Rinse, Repeat.
8. Click OK when done.
With a solid understanding of Word's essential features, this session will continue helping regular Word users create properly formatted documents while learning to work efficiently with this powerful tool. While this class is taught in Word 2010, the concepts and skills are applicable to Word 2003. For Word 2007, this class is fully applicable.
— Intro - Word 2003 vs 2010
— Understanding File Formats
— Getting Familiar With The Word 2010 Screen
— Using The Office Word 2010 Ribbon
— Customizing the Desktop
— Formatting Text Tips
— Formatting Paragraphs
— Aligning Text In A Document
— Indenting Paragraphs the Right Way
— Creating Bulleted And Numbered Lists
— Adjusting The Line Or Paragraph Spacing
— Formatting Pages
— Setting Page Margins, Paper Size And Page Orientation
— Creating Page Breaks
— Creating Section Breaks
— Adding Headers And Footers
— Creating, Saving, Proofing, Closing, Printing
— Shortcuts, Tips and Tricks for Working Efficiently in Word